The “administer the procurement process” aims to oversee the seller’s performance based on the contract awarded and to determine if any modifications in the project management documents are necessary.

Key Inputs:

  1. Procurement Documents:
    • These are foundational documents that detail what was intended to be procured.
    • The Statement of Work (SOW) acts as a reference for the desired deliverables.
    • The seller’s proposal, which may have been modified due to negotiations, provides insights into the seller’s intentions and approach.
  2. Project Management Plan:
    • This overarching plan guides how the procurement process should be conducted, how seller evaluations should be done, and other related aspects.
  3. Contract Document:
    • This is a crucial input as it specifies the exact procurement details.
    • It outlines the deliverables, their acceptance criteria, timelines, and the structure of performance reviews.
    • The contract acts as a benchmark against which the seller’s performance is measured.
  4. Performance Reports:
    • These reports provide insights into the seller’s past performance on the procurement.
    • They include the seller performance report detailing completed deliverables and any associated technical documentation.
    • These reports help assess the seller’s adherence to the contract and determine if corrective actions are needed.
  5. Work Performance Reports:
    • These reports complement the performance reports.
    • They provide data on the seller’s adherence to quality standards, measurements specific to the deliverables, costs incurred, and invoices submitted or paid.
  6. Approved Change Requests:
    • These are vital as they may contain modifications to the original terms and conditions, acceptance criteria, or descriptions of the procurement’s product, service, or result.

In essence, the inputs to the “administer procurement process” provide a comprehensive view of what was agreed upon, how the seller is performing, and if there are any deviations or changes that need to be addressed. This ensures the procurement is on track and aligned with the project’s objectives.