1. Project Management Plan:
    • The foundational document outlines the overall approach and guidelines for the project. It sets the context for all procurement activities.
  1. Make-or-Buy Decisions:
    • Determines which components of the project will be procured externally and which will be produced internally.
  1. Project Documents:
    • Risk Register: Lists all identified risks and their mitigation strategies. It’s crucial for understanding potential challenges in the procurement process.
    • Risk-Related Contract Decisions: Specifies the contractual clauses related to risks, such as insurance and bonding requirements.
  1. Teaming Agreements:
    • If the project involves joint ventures or partnerships, these agreements define how procurement decisions will be made collaboratively.
  1. Procurement Documents:
    • These are the formal documents used to solicit bids or proposals from potential sellers. Examples include Request for Information (RFI), Request for Proposal (RFP), and Request for Quotation (RFQ).
  1. Source Selection Criteria:
    • Defines the criteria used to evaluate and select a seller. This can include factors like cost, delivery timelines, technical expertise, and overall approach.
  1. Qualified Seller List:
    • A list of vendors that have been pre-qualified based on their capabilities and past performance. This can streamline the procurement process by focusing on proven sellers.
  1. Seller Proposals:
    • Detailed documents submitted by potential sellers in response to procurement documents. These proposals provide insights into the seller’s capabilities, approach, and pricing.
  1. Organizational Process Assets:
    • These are any assets, tools, or databases the organization has accumulated over time. Relevant assets for procurement include lists of qualified sellers and records of past experiences with vendors.

The inputs to the conduct procurement process provide a comprehensive framework to ensure that procurement activities align with the project’s objectives and that the best possible vendors are selected. By leveraging these inputs, project managers can make informed decisions that contribute to the project’s overall success.